How To: Configure Volunteer Grants

Volunteer Grants

Volunteer Grants allow your company to donate to a nonprofit based on employee participation in a volunteer event. When you create a volunteer event in Groundswell, you can attach a Volunteer Grant to reward engagement and amplify your team’s impact.

How Volunteer Grants Work

Volunteer Grants are structured using tiers that unlock based on either:

• The number of participants, and/or
• The total number of volunteer hours logged

You can create one tier or multiple tiers, each with its own grant amount and qualification criteria.

Example Tier Structure

• $250 grant if the event reaches 6+ participants and/or 18+ volunteer hours
• $400 grant if the event reaches 15+ participants and/or 30+ volunteer hours
• $800 grant if the event reaches 30+ participants and/or 50+ volunteer hours

If your event qualifies for multiple tiers, the highest eligible tier will be awarded. Volunteer grants will be sent directly to the charity that was used for the event.

For example:

• 17 participants and 34 hours → $400 grant
• 17 participants and 51 hours → $800 grant

The more your team participates, the larger the grant!

You can track progress toward each tier directly on the event page, and tiers will automatically unlock as thresholds are met.

How to Configure Volunteer Grants

Step-by-Step Setup

1. From the admin dashboard, click Settings in the bottom-left corner.
2. Select Grants from the left-hand menu.
3. In the Volunteer Grants section, click Manage.
4. Toggle on Enable Volunteer Grants.
5. Click Create tier.
   • Note: At least one tier is required before you can save your changes.
6. Configure the tier requirements:
   • In order to configure a tier you must select a participant or volunteer hours threshold.
     • Note: tiers can require both thresholds, as in the example above
7. Choose one or both of the following:
   • Participant threshold
     • Toggle on Set a participant threshold and enter the minimum number of participants required. The event will need to reach that minimum number of participants to trigger the grant.
   • Volunteer hours threshold
     • Toggle on Set volunteer hours threshold and enter the minimum number of hours required. Participants will need to log that minimum number of hours to trigger the grant. (Note: participants will have seven days after the event closes to log their hours.)
8. Click Save tier.

Repeat steps 5–8 to add additional tiers as needed.

1. Once all tiers are created, click Save changes to activate your Volunteer Grant program.