How To: Employee Created Volunteer Events

Navigate to the Volunteer Dashboard 

• Click Volunteer at the top of your Groundswell homepage
• Select “Create Event” in the “Manage Events” dropdown

Build your event

Plan events that work for your team’s needs—big or small, simple or complex

• Create single-day or multi-day events
• Add one or many shifts
• Set your event as recurring or one-time
• Add event details, including a description, image, and event type
• Associate your event to a charity

Add details to help employees find your event and add registration questions for attendees to answer

• Make your event easy to discover in the platform by adding issue areas, skills, and office locations
• Include questions for attendees to answer while they register (e.g. What is your shirt size?)

If required, submit your event for approval.

• Once your event is ready to go, send it to your admin for approval
• Events are tagged with the current event status: draft, pending approval, changes requested, published, and completed

Spread the word about your event

• Get the right people involved with direct invites and promotion tools
• Invite specific employees to your event
• Share the event link in internal channels (Slack, email, etc.)

Manage your participants

Easily stay on top of attendees and waitlists

• See who’s registered for each shift and manage waitlists
• Add or remove participants manually
• Message participants about upcoming changes or event requirements
• Download a full list of attendees after the event

Track and celebrate participation

Make sure everyone’s contributions are counted with check in and hours upload

• Check participants in during the event
• Log hours individually or in bulk (hours can also be set to autolog via admin settings)

Tips for success

• Be descriptive: A well-written title and summary help people understand what they’re signing up for.
• Keep communication clear and timely. Participants will receive a calendar invite for the event, but message attendees about any last-minute changes or updates.
• Recognize your volunteers—thank-yous go a long way! Top volunteers can be featured in a company spotlight.
• Use shifts strategically to break up larger events or accommodate different time zones.